Administrative Assistant

We are seeking a highly organized, proactive, and detail-oriented Administrative Assistant to provide comprehensive administrative support to our Chief Legal Officer (CLO). This role requires exceptional professionalism, discretion, and the ability to manage a wide range of administrative and executive support tasks. The ideal candidate will be a self-starter with excellent communication and problem-solving skills, capable of working independently and collaboratively within a fast-paced environment.

Responsibilities:

• Manage the CLO's calendar, including scheduling meetings, appointments, and conference calls, resolving scheduling conflicts, and ensuring the CLO is well-prepared.
• Prepare and edit correspondence, communications, presentations, and other documents.
• Organize and maintain electronic and paper files, ensuring confidentiality and easy retrieval of information.
• Coordinate travel arrangements, including booking flights, accommodations, and ground transportation, and processing expense reports.
• Serve as a point of contact between the CLO and internal/external stakeholders, including other executives, legal counsel, and external vendors.
• Assist in the preparation of board meeting materials, legal documents, and reports.
• Process invoices, track budgets, and assist with other financial administrative tasks as needed.
• Maintain office supplies and ensure the smooth operation of the CLO's office.
• Handle confidential information with the utmost discretion and professionalism.
• Assist with special projects and other administrative tasks as assigned by the CLO.

• Proven experience (typically 3+ years) as an Administrative Assistant, preferably supporting a senior executive.
• Excellent organizational and time-management skills with the ability to prioritize tasks and meet deadlines.
• Strong written and verbal communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Ability to exercise sound judgment and maintain confidentiality.
• High level of professionalism and a positive attitude.
• Experience working in a legal environment is a plus.
• Associate's degree or equivalent experience is a plus.

​​​​​​​Cennox is an Equal Opportunity Employer.

We are committed to creating an inclusive environment for all employees. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other protected characteristic under applicable law.

Notice on Use of AI in Hiring
As part of our commitment to fair and efficient hiring practices, Cennox uses JazzHR’s TalentFit AI tool to assist in evaluating candidate applications. This technology helps us match applicants to job requirements based on qualifications and experience. All hiring decisions are ultimately made by our human recruiting team. If you have questions or concerns about this process, please let us know during your application.

E-Verify

Cennox participates in the E-Verify program to confirm the identity and employment eligibility of all new employees. For more information, please visit www.e-verify.gov.